How to plan a corporate event in 2021
If you’ve got to plan a corporate event for your company this year and don’t know where to start, you’ve come to the right place.
This article will go over all the essentials you need to know while planning an event, especially in the post-pandemic era. Let’s go over how you can plan and host a killer corporate event despite the restrictions of the pandemic.
Make a plan of the objectives
It goes without saying that the first step in planning any event is to lay out the basics to understand what your main objectives are. To begin with, make a detailed list of the information available to you such as the number of people attending, the budget, the schedule and timings, the venue of the event, the catering service you’ve chosen, and the budget of the entire event.
By knowing the objectives and activities that are to take place in the event, you’ll be able to budget your spendings accordingly and save yourself the trouble of exceeding your funds.
Go over the regulations
Despite the world’s attempt to return to normalcy once again, you must remember that it’s still the middle of a pandemic and you need to make sure you’re adhering to the laws and regulations put forth by your state.
Make sure you have a clear idea of the number of participants who can attend the program physically to ensure there is no confusion once you’ve sent out the invites. Also, keep yourself informed of the constantly changing rules and make space for flexibility and changes by always having a plan B and C in case there are last-minute changes.
Make use of software
Planning a regular corporate event can be hard enough as it is, but planning an event during a pandemic can be extra stressful, given the number of restrictions that prevent you from having access to several things. To lessen your burden, it’s ideal to invest in good event planning software that will help you stay on top of things while giving you the benefit of having contactless planning and scheduling with the other people involved in the event and venue management.
For example, event floor plan software allows you to create professional floor plans and seating charts in a matter of minutes, in addition to managing your venue and event simultaneously. This is one aspect that will come in handy due to the restricted number of participants and the social distancing that may need to be practiced at the venue.
Make it hybrid
At the moment, inviting everyone on your guest list to the venue is almost impossible and not the safest option either. Instead, make the event hybrid to accommodate the maximum number of participants through online and offline means. Another perk of using event planning software is that it allows you to plan both types of events on the same platform.
Make safety measures a priority
Though the number of people attending the event at the venue is restricted, you still need to make sure you’ve got all the precautionary safety measures covered to ensure the safety of those attending. Here are some safety protocols you may want to consider while planning the offline event:
- Make the seating arrangements socially distant.
- Minimize contact between the delegates and the staff attending to the delegates as well. This can be done by providing them with touchscreens, gloves, facial recognition systems, and sensor beacons.
- Take care to provide smart catering systems to avoid the formation of queues and crowds while providing food and drinks to the delegates.
- Make sanitizers available to all the delegates and staff members present at the venue.
Planning your corporate event in 2021
Here’s a recap of everything you need to keep in mind while planning a corporate event in 2021:
- Objectives: Make a list of all the key points of the event, such as the guest list, venue, budget, activities, schedule, etc. Once you’ve got the basic blueprint of the event you can start focusing on individual aspects.
- Software: Make full use of event planning software to minimize your struggles.
- Regulations: Stay up to date with the latest regulations and prioritize safety measures.
- Hybrid: Make the event available on both online and offline platforms.