Five time management tips for on task real estate recruiters

The life of a real estate recruiter is busy, which means it can be easy to feel overwhelmed. This can hamper productivity, resulting in lost opportunities and a decrease in morale. Left unchecked over time, and it can affect your overall health.

Fortunately, applying a few time management techniques can make your life as an ontask recruiter so much easier. Here are a few tips to keep in mind so you can stay on top of a demanding daily routine without feeling burdened:

1) Organize your workspace

Keeping your workspace clean and organized isn’t a time management tip in the strictest sense. However, when your desk is clutter-free and your environment is free from distractions, you can focus better and work more efficiently. Ultimately, you end up being more productive.

Of course, everyone has a different method of organization. Some might want more personal touches on their deks, like a plant or a framed photo, while some might prefer a minimalist approach. The bottom line here is to find something that works for you.

The same also applies to your computer. Keep your file folders correctly labeled and figure out a categorization scheme that works for you. This way, you don’t have to waste minutes looking for a document that needs a signature or the photo you want to attach to your real estate newsletter instead of getting started on more important tasks.

2) Invest in a recruitment software

As an on task real estate recruiter, you’re probably already using tech solutions to help with your work. These include your smartphone and desktop computer, along with a few apps like online calendars, messaging apps, and project management tools.

Another important tech solution in a recruiter’s arsenal is recruitment software, particularly the applicant tracking system (ATS) and customer relations management (CRM). These tools can help with various facets of recruitment, including sourcing, onboarding, data collection and analysis, as well as campaign management. Some ATS come with built-in CRM features and vice-versa, so it’s all up to you to pick one that suits your needs. 

3) Write things down

Effective time management starts with task management. As previously mentioned, real estate recruiters often have full schedules. It’s so easy to forget a couple of tasks, especially if the day is particularly hectic.

One way to combat this is to write things down using a calendar or diary. Don’t just use digital versions, too. Write your tasks down using pen and paper as much as possible to stimulate your brain and aid you with recall.

At the end of the day, take the time to review your to-do list and then plan tomorrow’s schedule. This allows you to hit the ground running. Do note that some recruiters prefer to create weekly schedules, especially if they tend to have more predictable routines. However, there’s also an advantage of having day-to-day schedules since it allows more room for flexibility.

4) Follow your calendar

As previously mentioned, time management involves taking note of all your tasks using a calendar or diary. Once you’ve done this, the next step is to follow the schedule you’ve created. Don’t deviate, especially when it comes to your breaks. By following a schedule, you’ll have a clear sense of direction. In case you hit a stumbling block, you can simply refer to your calendar or diary and reorient yourself.

Of course, this doesn’t mean that you shouldn’t leave a little room for flexibility. There are times when there are changes in the schedule that can’t be avoided, so you have to be ready for them. At the same time, you also shouldn’t get in the habit of moving your schedule around too much since it might make it more difficult for you to keep up.

5) Learn how to prioritize

Every task is important but there are simply things that are more urgent and more time-consuming. Ideally, you should prioritize these items in your to-do list. It allows you to get a clearer picture of everything you need to do, and schedule individual tasks accordingly. This type of prioritization also ensures that you have opportunities to fine-tune your approach if needed.

If you don’t have anything big coming up, then allocate your mornings for planning and taking care of cumbersome tasks that require the most attention. Doing this will ensure that you’ll be able to exert the required level of concentration to complete the task, since everyone tends to be a little less focused towards the end of the day.

Last but certainly not least, it’s best to set a “hard stop” time. Whether you’re following a 9 to 5 schedule or have more flexible working hours, you need to set your boundaries.

When it’s the end of your workday, then it’s the end of your workday. Take off your real estate recruiter hat, put your feet up, and rest. Recover your energy so you’re fully ready to conquer another busy day of real estate recruiting. You won’t do anyone any good if you’re not able to give 100% at work!